Plant Owners

effectively connect to hiring clients.

Get pre-qualified faster, secure work sooner, and reduce admin hassle. Digital pre-qualification ensures compliance and unlocks more job opportunities.

Plant Owners - Features

Benefits & features of using aquipa.

01
Connecting to Hiring Clients

Easily connect your machines for hire to clients who request them

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    Faster approvals & job readiness

    Digital applications, real-time tracking, and automated compliance checks speed up the approval process

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    Effortless compliance management

    Stay ahead with expiry reminders, centralised document storage, and clear submission requirements

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    More work opportunities

    Once approved in the system, operators and plant owners can more easily qualify for future work, reducing the need to reapply from scratch

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    Lower risk of rejection

    Guided applications, standardised assessments, and access to historical data reduce errors and delays

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    Time-saving automation

    With one-time data entry, mobile-friendly access, and on-the-go submissions. Information only needs to be entered once, with updates made as required—no repetitive submissions

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    Credibility & Trust

    Being in a compliance management system shows a commitment to safety and professionalism, making it easier to secure contracts

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    Improved Visibility

    Approved machinery and operators are more likely to be selected for work

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02
Implementation Support

Onboard with Confidence – Aquipa Supports Every Supplier

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    Tailored onboarding support

    Dedicated webinars, one-on-one training, and hands-on guidance for smaller suppliers

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    Effortless data integration

    Large suppliers benefit from streamlined data imports with automated verification

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    Multi-channel communication

    Comprehensive outreach to drive engagement and ensure smooth transitions

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    Simplified Navigation

    A clean, intuitive UI ensures that users can quickly find what they need without technical expertise

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    Guided Onboarding & Help Resources

    New users get guided workflows and contextual help to reduce the learning curve

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03
Machinery Management

ensure compliance, reduce risk, and keeping projects running smoothly

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    Centralised document management

    Store, access, and manage all machinery-related documents in one secure location

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    Pre-starts & risk assessments

    Conduct and track essential safety checks to ensure equipment is fit for use

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    Custom data capture

    Create and configure fields to collect the exact information you need

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    Automated forms & workflows

    Standardise processes and improve efficiency with easy-to-use digital forms

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    Task management & tracking

    Assign, monitor, and complete tasks to maintain operational control

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04
Machinery Maintenance

A CMMS Solution for Suppliers and Contractors of Every Size

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    Automated maintenance planning

    Set up templates with defined intervals to track and manage preventative maintenance

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    Real-time alerts & compliance

    Get warnings for upcoming maintenance, configurable tag-out functionality, and overdue notifications

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    Role-based control

    Assign Maintenance Managers, Supervisors, and Technicians with specific task management access

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    Work order automation

    Automatically generate maintenance tasks, set priorities, and assign custom fault codes for efficient repairs

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    Complete asset lifecycle tracking

    Manage every stage of an asset’s life, with options to suppress unnecessary alerts for non-operating equipment

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    Smart reporting & analytics

    Gain actionable insights into maintenance trends, asset efficiency, and operational costs

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05
Operator Management

Connect certified operators with the machines they’re trained to handle

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    Centralised operator management

    Track competencies, expiry dates, and compliance status in one place

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    Real-time compliance verification

    Connect operators with participating clients for instant competency checks before site access

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    Precision-based operator allocation

    Restrict operator availability to approved machinery only, ensuring they handle the right equipment

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    Tailored booking visibility

    Limit operators to viewing only their assigned bookings, reducing distractions and improving efficiency

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    Streamlined, safe, and compliant operations

    Unify all stakeholders on a single platform for better workforce oversight

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06
Mobile Access Solutions

Stay connected, stay in control, empower your team, in the office and onsite

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    Instant pre-starts & compliance verification

    Scan your plant on-site to complete pre-starts and verify compliance instantly for site supervisors

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    Real-time fleet insights

    Access machine data, supplier information, and maintenance records anytime, anywhere

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    Seamless safety monitoring

    Stay on top of routine safety checks to ensure operational reliability

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    Faster site approvals

    Provide instant compliance proof, reducing delays and ensuring your plant is always ready for work

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    Integrated communication tools

    Keep teams aligned with built-in comments and notifications—eliminating the need for external emails or calls

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07
Account Management

Manage everything! users, data, and workflows with confidence

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    User & role management

    Assign custom roles and permissions to control access based on responsibilities.

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    Custom form builder

    Create tailored forms to capture the exact data you need for compliance and reporting

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    Detailed history reports

    Track all account activity for transparency, auditing, and continuous improvement

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08
Ongoing Compliance

Stay Compliant, Monitor, Manage, and Mitigate Risks Continuously

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    Site inspections

    Conduct and log inspections to maintain compliance on-site

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    Incident flagging

    Identify and resolve safety issues before they impact operations

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    Case management

    Track and manage compliance concerns with structured workflows

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    Automated compliance checks

    Instantly flag non-compliant vehicles to prevent unfit equipment use

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    Tag-out functionality

    Restrict unsafe plant from operation until issues are resolved, ensuring only approved machinery is in use

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    Seamless reassessments

    Conduct machinery reassessments directly in the system to maintain compliance over time

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09
Reporting and BI

Real-Time Visibility for Smarter Machinery Management!

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    Tailored reporting

    Get machine acceptance, event history, booking activity, and utilisation insights at your fingertips

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    Work & risk management

    Monitor work logs, risk controls, and incident reports to enhance safety

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    Project & site oversight

    Stay on top of availability, scheduling, and maintenance across all projects

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    Real-time dashboards

    Visualise key metrics and trends to optimise resource allocation and efficiency

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