Get pre-qualified faster, secure work sooner, and reduce admin hassle. Digital pre-qualification ensures compliance and unlocks more job opportunities.
Easily connect your machines for hire to clients who request them
Faster approvals & job readiness
Digital applications, real-time tracking, and automated compliance checks speed up the approval process
Effortless compliance management
Stay ahead with expiry reminders, centralised document storage, and clear submission requirements
More work opportunities
Once approved in the system, operators and plant owners can more easily qualify for future work, reducing the need to reapply from scratch
Lower risk of rejection
Guided applications, standardised assessments, and access to historical data reduce errors and delays
Time-saving automation
With one-time data entry, mobile-friendly access, and on-the-go submissions. Information only needs to be entered once, with updates made as required—no repetitive submissions
Credibility & Trust
Being in a compliance management system shows a commitment to safety and professionalism, making it easier to secure contracts
Improved Visibility
Approved machinery and operators are more likely to be selected for work
Faster approvals & job readiness
Digital applications, real-time tracking, and automated compliance checks speed up the approval process
Effortless compliance management
Stay ahead with expiry reminders, centralised document storage, and clear submission requirements
More work opportunities
Once approved in the system, operators and plant owners can more easily qualify for future work, reducing the need to reapply from scratch
Lower risk of rejection
Guided applications, standardised assessments, and access to historical data reduce errors and delays
Time-saving automation
With one-time data entry, mobile-friendly access, and on-the-go submissions. Information only needs to be entered once, with updates made as required—no repetitive submissions
Credibility & Trust
Being in a compliance management system shows a commitment to safety and professionalism, making it easier to secure contracts
Improved Visibility
Approved machinery and operators are more likely to be selected for work
Onboard with Confidence – Aquipa Supports Every Supplier
Tailored onboarding support
Dedicated webinars, one-on-one training, and hands-on guidance for smaller suppliers
Effortless data integration
Large suppliers benefit from streamlined data imports with automated verification
Multi-channel communication
Comprehensive outreach to drive engagement and ensure smooth transitions
Simplified Navigation
A clean, intuitive UI ensures that users can quickly find what they need without technical expertise
Guided Onboarding & Help Resources
New users get guided workflows and contextual help to reduce the learning curve
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Tailored onboarding support
Dedicated webinars, one-on-one training, and hands-on guidance for smaller suppliers
Effortless data integration
Large suppliers benefit from streamlined data imports with automated verification
Multi-channel communication
Comprehensive outreach to drive engagement and ensure smooth transitions
Simplified Navigation
A clean, intuitive UI ensures that users can quickly find what they need without technical expertise
Guided Onboarding & Help Resources
New users get guided workflows and contextual help to reduce the learning curve
ensure compliance, reduce risk, and keeping projects running smoothly
Centralised document management
Store, access, and manage all machinery-related documents in one secure location
Pre-starts & risk assessments
Conduct and track essential safety checks to ensure equipment is fit for use
Custom data capture
Create and configure fields to collect the exact information you need
Automated forms & workflows
Standardise processes and improve efficiency with easy-to-use digital forms
Task management & tracking
Assign, monitor, and complete tasks to maintain operational control
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Centralised document management
Store, access, and manage all machinery-related documents in one secure location
Pre-starts & risk assessments
Conduct and track essential safety checks to ensure equipment is fit for use
Custom data capture
Create and configure fields to collect the exact information you need
Automated forms & workflows
Standardise processes and improve efficiency with easy-to-use digital forms
Task management & tracking
Assign, monitor, and complete tasks to maintain operational control
A CMMS Solution for Suppliers and Contractors of Every Size
Automated maintenance planning
Set up templates with defined intervals to track and manage preventative maintenance
Real-time alerts & compliance
Get warnings for upcoming maintenance, configurable tag-out functionality, and overdue notifications
Role-based control
Assign Maintenance Managers, Supervisors, and Technicians with specific task management access
Work order automation
Automatically generate maintenance tasks, set priorities, and assign custom fault codes for efficient repairs
Complete asset lifecycle tracking
Manage every stage of an asset’s life, with options to suppress unnecessary alerts for non-operating equipment
Smart reporting & analytics
Gain actionable insights into maintenance trends, asset efficiency, and operational costs
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Automated maintenance planning
Set up templates with defined intervals to track and manage preventative maintenance
Real-time alerts & compliance
Get warnings for upcoming maintenance, configurable tag-out functionality, and overdue notifications
Role-based control
Assign Maintenance Managers, Supervisors, and Technicians with specific task management access
Work order automation
Automatically generate maintenance tasks, set priorities, and assign custom fault codes for efficient repairs
Complete asset lifecycle tracking
Manage every stage of an asset’s life, with options to suppress unnecessary alerts for non-operating equipment
Smart reporting & analytics
Gain actionable insights into maintenance trends, asset efficiency, and operational costs
Connect certified operators with the machines they’re trained to handle
Centralised operator management
Track competencies, expiry dates, and compliance status in one place
Real-time compliance verification
Connect operators with participating clients for instant competency checks before site access
Precision-based operator allocation
Restrict operator availability to approved machinery only, ensuring they handle the right equipment
Tailored booking visibility
Limit operators to viewing only their assigned bookings, reducing distractions and improving efficiency
Streamlined, safe, and compliant operations
Unify all stakeholders on a single platform for better workforce oversight
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Centralised operator management
Track competencies, expiry dates, and compliance status in one place
Real-time compliance verification
Connect operators with participating clients for instant competency checks before site access
Precision-based operator allocation
Restrict operator availability to approved machinery only, ensuring they handle the right equipment
Tailored booking visibility
Limit operators to viewing only their assigned bookings, reducing distractions and improving efficiency
Streamlined, safe, and compliant operations
Unify all stakeholders on a single platform for better workforce oversight
Stay connected, stay in control, empower your team, in the office and onsite
Instant pre-starts & compliance verification
Scan your plant on-site to complete pre-starts and verify compliance instantly for site supervisors
Real-time fleet insights
Access machine data, supplier information, and maintenance records anytime, anywhere
Seamless safety monitoring
Stay on top of routine safety checks to ensure operational reliability
Faster site approvals
Provide instant compliance proof, reducing delays and ensuring your plant is always ready for work
Integrated communication tools
Keep teams aligned with built-in comments and notifications—eliminating the need for external emails or calls
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Instant pre-starts & compliance verification
Scan your plant on-site to complete pre-starts and verify compliance instantly for site supervisors
Real-time fleet insights
Access machine data, supplier information, and maintenance records anytime, anywhere
Seamless safety monitoring
Stay on top of routine safety checks to ensure operational reliability
Faster site approvals
Provide instant compliance proof, reducing delays and ensuring your plant is always ready for work
Integrated communication tools
Keep teams aligned with built-in comments and notifications—eliminating the need for external emails or calls
Manage everything! users, data, and workflows with confidence
User & role management
Assign custom roles and permissions to control access based on responsibilities.
Custom form builder
Create tailored forms to capture the exact data you need for compliance and reporting
Detailed history reports
Track all account activity for transparency, auditing, and continuous improvement
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User & role management
Assign custom roles and permissions to control access based on responsibilities.
Custom form builder
Create tailored forms to capture the exact data you need for compliance and reporting
Detailed history reports
Track all account activity for transparency, auditing, and continuous improvement
Stay Compliant, Monitor, Manage, and Mitigate Risks Continuously
Site inspections
Conduct and log inspections to maintain compliance on-site
Incident flagging
Identify and resolve safety issues before they impact operations
Case management
Track and manage compliance concerns with structured workflows
Automated compliance checks
Instantly flag non-compliant vehicles to prevent unfit equipment use
Tag-out functionality
Restrict unsafe plant from operation until issues are resolved, ensuring only approved machinery is in use
Seamless reassessments
Conduct machinery reassessments directly in the system to maintain compliance over time
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Site inspections
Conduct and log inspections to maintain compliance on-site
Incident flagging
Identify and resolve safety issues before they impact operations
Case management
Track and manage compliance concerns with structured workflows
Automated compliance checks
Instantly flag non-compliant vehicles to prevent unfit equipment use
Tag-out functionality
Restrict unsafe plant from operation until issues are resolved, ensuring only approved machinery is in use
Seamless reassessments
Conduct machinery reassessments directly in the system to maintain compliance over time
Real-Time Visibility for Smarter Machinery Management!
Tailored reporting
Get machine acceptance, event history, booking activity, and utilisation insights at your fingertips
Work & risk management
Monitor work logs, risk controls, and incident reports to enhance safety
Project & site oversight
Stay on top of availability, scheduling, and maintenance across all projects
Real-time dashboards
Visualise key metrics and trends to optimise resource allocation and efficiency
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Tailored reporting
Get machine acceptance, event history, booking activity, and utilisation insights at your fingertips
Work & risk management
Monitor work logs, risk controls, and incident reports to enhance safety
Project & site oversight
Stay on top of availability, scheduling, and maintenance across all projects
Real-time dashboards
Visualise key metrics and trends to optimise resource allocation and efficiency
Read the white paper: Streamlining The Rolling Stock Approval Process